1904.40 Producing Injury Records: citations, penalties and recently cited employers
Data as of October 5, 2026 · citations issued Oct 5, 2025 to Oct 5, 2026
When an authorized government representative such as an OSHA compliance officer asks for injury and illness records, the employer must provide copies within four business hours. This covers the OSHA 300 Log, the 300A summary, and the 301 incident reports kept under Part 1904. Records may be produced from any location as long as the deadline is met. The rule applies whether records are kept on paper or electronically.
What the standard requires
- Provide requested injury and illness records within four business hours
- Make records from all covered years available on request
- Ensure records stored offsite or electronically can be retrieved quickly
Hazards it addresses
- Obstructed inspection of injury patterns
- Delayed identification of workplace hazards
Cited in any industry when employers cannot produce their logs during an inspection.
Plain-language summary written for this site; it is not the regulatory text and not legal advice. Read the official text at eCFR.
Citations by month
Inspections with citations issued, by month of issuance. Hatched months are incomplete: citations reach the public data about a month after issuance.
Most-cited paragraphs
| Paragraph | What it covers | Items | Inspections | Median initial penalty |
|---|---|---|---|---|
| 1904.40(a) | Records must be provided to an authorized government representative within four business hours of the request. | 347 | 315 | $709 |
| 1904.40(b) | 5 | 1 | $4,000 |
Penalties
Across 352 alleged items, OSHA and state-plan offices proposed $579,499 in initial penalties. The current total in the public data is $461,191, 20% lower after settlements, contests and amendments.
By violation type: Other-than-serious 93%; Repeat 5%; Serious 1%; Willful 1%.
Citations by state
| State | Inspections cited | Items | Initial penalties | Current penalties |
|---|---|---|---|---|
| Virginia | 55 | 55 | $57,500 | $55,700 |
| Kentucky | 25 | 25 | $149,100 | $97,940 |
| Texas | 20 | 20 | $23,733 | $19,294 |
| Utah | 16 | 16 | $3,750 | $3,500 |
| U.S. Virgin Islands | 15 | 15 | $5,827 | $5,248 |
| Puerto Rico | 14 | 51 | $208,000 | $178,430 |
| Oklahoma | 12 | 12 | $11,252 | $7,606 |
| Wisconsin | 11 | 11 | $5,698 | $3,401 |
| Arizona | 10 | 10 | $2,009 | $1,105 |
| Massachusetts | 9 | 9 | $11,867 | $7,977 |
| New Mexico | 9 | 9 | $700 | $700 |
| Pennsylvania | 9 | 9 | $16,490 | $12,117 |
| Indiana | 8 | 8 | $1,350 | $1,192 |
| Vermont | 8 | 8 | $1,666 | $1,262 |
| Alaska | 7 | 7 | $0 | $0 |
| Iowa | 7 | 7 | $4,387 | $2,913 |
| Wyoming | 7 | 7 | $0 | $0 |
| California | 6 | 6 | $3,936 | $3,128 |
| Colorado | 6 | 6 | $7,383 | $7,383 |
| New Jersey | 6 | 6 | $7,802 | $7,802 |
By industry
- Construction: 99 inspections
- Manufacturing: 48 inspections
- Public administration: 28 inspections
- Transportation & warehousing: 20 inspections
- Accommodation & food services: 18 inspections
- Wholesale trade: 17 inspections
- Administrative & waste services: 14 inspections
- Retail trade: 13 inspections
Recently cited establishments
About these records. Citations list alleged violations and proposed penalties. Employers can contest them, and many are reduced or withdrawn in settlement. Each row shows the original and the current penalty and a status label derived from the public data as of October 5, 2026. Check the linked osha.gov page for the official record.
| Establishment | Location | Issued | Alleged items | Initial penalty | Current penalty | Status and deadlines | Source |
|---|---|---|---|---|---|---|---|
| Name withheld (individual) | Holmdel, NJ | Aug 27, 2026 | 1 | $2,364 | $2,364 | OpenContest deadline ~Sep 18, 2026 (est.) | osha.gov |
| Alaska Department of Education & Early Development | Sitka, AK | Aug 26, 2026 | 1 | $0 | $0 | OpenAbatement due Sep 22, 2026Contest deadline ~Sep 17, 2026 (est.) | osha.gov |
| Eagle River Homes, LLC | Leola, PA | Aug 26, 2026 | 1 | $2,128 | $2,128 | OpenAbatement due Sep 22, 2026Contest deadline ~Sep 17, 2026 (est.) | osha.gov |
| Multi-Pak Postal Service Inc. | Gurabo, PR | Aug 20, 2026 | 1 | $4,900 | $3,430 | Informal settlement | osha.gov |
| Estrada Concrete Company, LLC | Richardson, TX | Aug 19, 2026 | 1 | $2,364 | $2,364 | Informal settlementAbatement due Sep 15, 2026 | osha.gov |
| Versailles Senior Living LLC | Versailles, KY | Aug 19, 2026 | 1 | $3,500 | $1,300 | Informal settlementAbatement due Sep 8, 2026 | osha.gov |
| McDonald's | Ferdinand, IN | Aug 18, 2026 | 1 | $0 | $0 | Final order | osha.gov |
| Toy Factory TX, LLC | Elysburg, PA | Aug 17, 2026 | 1 | $1,655 | $1,655 | OpenAbatement due Sep 11, 2026Contest deadline ~Sep 8, 2026 (est.) | osha.gov |
| Kenco Manufacturing Co., Inc. | Atoka, OK | Aug 14, 2026 | 1 | $0 | $0 | Informal settlementAbatement due Sep 10, 2026 | osha.gov |
| Osage Wireline Inc. | Macomb, OK | Aug 12, 2026 | 1 | $709 | $709 | Final orderAbatement due Sep 8, 2026 | osha.gov |
| Icon Containment Solutions | Woods Cross, UT | Aug 10, 2026 | 1 | $250 | $250 | OpenAbatement due Sep 14, 2026Contest deadline ~Aug 31, 2026 (est.) | osha.gov |
| Fuel Up LLC | Salt Lake City, UT | Aug 7, 2026 | 1 | $250 | $250 | Final order | osha.gov |
| Reelement Technologies | Noblesville, IN | Aug 7, 2026 | 1 | $0 | $0 | Informal settlementAbatement due Sep 4, 2026 | osha.gov |
| Gasco Industrial Corp. | Gurabo, PR | Aug 7, 2026 | 1 | $4,900 | $3,400 | Informal settlementAbatement due Sep 2, 2026 | osha.gov |
| Jab Construction Services LLC | American Fork, UT | Aug 5, 2026 | 1 | $250 | $250 | Informal settlementAbatement due Sep 9, 2026 | osha.gov |
| Stadium System Inc. | North Canaan, CT | Aug 5, 2026 | 1 | $1,655 | $0 | Informal settlementAbatement due Sep 9, 2026 | osha.gov |
| Jerich USA Inc. | Devens, MA | Aug 3, 2026 | 1 | $1,986 | $1,000 | Informal settlementAbatement due Aug 27, 2026 | osha.gov |
| Eagle Aguilar Roofing Inc's | Owasso, OK | Aug 3, 2026 | 1 | $709 | $709 | Final orderAbatement due Aug 27, 2026 | osha.gov |
| Highrise Safety Systems, Inc. | Hoboken, NJ | Aug 3, 2026 | 1 | $2,128 | $2,128 | Final orderAbatement due Aug 21, 2026 | osha.gov |
| Spike Electric and Controls, LLC | Houston, TX | Aug 3, 2026 | 1 | $1,608 | $965 | Informal settlementAbatement due Aug 27, 2026 | osha.gov |
| Sunflower Manufacturing, LLC | Hudson, CO | Aug 3, 2026 | 1 | $1,000 | $1,000 | Final orderAbatement due Aug 27, 2026 | osha.gov |
| Moove US, LLC | Mesa, AZ | Jul 31, 2026 | 1 | $0 | $0 | OpenAbatement due Aug 21, 2026Contest deadline ~Aug 21, 2026 (est.) | osha.gov |
| Clean Cuts Trees, LLC | Pleasant View, UT | Jul 31, 2026 | 1 | $250 | $250 | Final order | osha.gov |
| Custom Air Conditioning & Sheetmetal, Inc. | Houston, TX | Jul 31, 2026 | 1 | $567 | $0 | Informal settlementAbatement due Aug 14, 2026 | osha.gov |
| Heritage Tile, LLC | Verona, WI | Jul 31, 2026 | 1 | $709 | $709 | OpenAbatement due Aug 14, 2026Contest deadline ~Aug 21, 2026 (est.) | osha.gov |
| S. J. Conner & Sons Inc. | Cloverdale, VA | Jul 30, 2026 | 1 | $1,000 | $700 | Informal settlementAbatement due Aug 25, 2026 | osha.gov |
| PCN Inc. | Kamuela, HI | Jul 29, 2026 | 1 | $0 | $0 | Informal settlementAbatement due Aug 4, 2026 | osha.gov |
| Orange County Superior Concrete Inc. | Monsey, NY | Jul 29, 2026 | 1 | $0 | $0 | Final orderAbatement due Aug 6, 2026 | osha.gov |
| Jeff's Westside Plumbing, LLC | El Paso, TX | Jul 28, 2026 | 1 | $567 | $500 | Informal settlementAbatement due Sep 30, 2026 | osha.gov |
| Masters Supply Inc. | Glendale, KY | Jul 28, 2026 | 1 | $7,000 | $7,000 | ContestedAbatement due Aug 3, 2026Contested Aug 17, 2026 | osha.gov |
| CL Services & Distribution, LLC | Weyerhaeuser, WI | Jul 24, 2026 | 1 | $0 | $0 | Informal settlementAbatement due Aug 28, 2026 | osha.gov |
| Amazon Services LLC - PHL-7 | Middletown, DE | Jul 23, 2026 | 1 | $2,553 | $2,553 | ContestedContested Aug 28, 2026 | osha.gov |
| DDP Group, Inc. | Middletown, DE | Jul 23, 2026 | 1 | $1,655 | $1,655 | OpenAbatement due Aug 18, 2026Contest deadline ~Aug 13, 2026 (est.) | osha.gov |
| Tenco Excavating, Inc. | Joliet, IL | Jul 22, 2026 | 1 | $1,324 | $0 | Informal settlementAbatement due Sep 8, 2026 | osha.gov |
| Silhouette America, Inc. | Lindon, UT | Jul 20, 2026 | 1 | $250 | $250 | Final order | osha.gov |
| Swift Creek Masonry, LLC | Richmond, VA | Jul 20, 2026 | 1 | $1,000 | $1,000 | Final orderAbatement due Aug 13, 2026 | osha.gov |
| A&E Metal | Ponca City, OK | Jul 17, 2026 | 1 | $709 | $709 | Final orderAbatement due Aug 12, 2026 | osha.gov |
| Conrad's Roofing & Construction Inc. | Owasso, OK | Jul 16, 2026 | 1 | $709 | $709 | OpenAbatement due Aug 11, 2026Contest deadline ~Aug 6, 2026 (est.) | osha.gov |
| Miller Ventures LLC | Lexington, KY | Jul 16, 2026 | 1 | $3,500 | $1,500 | Informal settlementAbatement due Aug 3, 2026 | osha.gov |
| Porter Poultry & EGG Company Inc. | San Antonio, TX | Jul 15, 2026 | 1 | $567 | $397 | Informal settlementAbatement due Aug 4, 2026 | osha.gov |
Often cited together
- 1910.1200 Hazard Communication (50 shared inspections)
- 1910.303 Electrical General (32 shared inspections)
- 1926.501 Fall Protection (27 shared inspections)
- 1910.147 Lockout/Tagout (26 shared inspections)
- 1910.157 Fire Extinguishers (26 shared inspections)
- 1910.132 PPE General Requirements (24 shared inspections)
- 1910.305 Wiring Methods (24 shared inspections)
- 1910.178 Forklifts (21 shared inspections)
Questions
What does OSHA standard 1904.40 require?
When an authorized government representative such as an OSHA compliance officer asks for injury and illness records, the employer must provide copies within four business hours. This covers the OSHA 300 Log, the 300A summary, and the 301 incident reports kept under Part 1904. Records may be produced from any location as long as the deadline is met. The rule applies whether records are kept on paper or electronically.
How often was 1904.40 cited in the last 12 months?
In the public data as of October 5, 2026, 1904.40 (Producing Injury Records) appeared in 315 inspections with citations issued between Oct 5, 2025 and Oct 5, 2026, covering 352 alleged violation items.
Which part of 1904.40 is cited most?
1904.40(a) was the most-cited paragraph, with 347 items: Records must be provided to an authorized government representative within four business hours of the request.
Which states cite 1904.40 most often?
The most citations under 1904.40 in this period were issued in Virginia, Kentucky, Texas.
What is the typical penalty for a 1904.40 violation?
The median initial (proposed) penalty per item was $709; the median current penalty after settlements and amendments was $556. Totals: $579,499 proposed, $461,191 current. Penalties vary by violation type, employer size and history, and State Plans set their own amounts.
Are 1904.40 citations final?
Not necessarily. A citation is an allegation until it becomes a final order. 18% of these items were contested, and many others were changed in settlements. Each listing shows its current status and a link to the official record.